2019 IRSPM Annual General Meeting (AGM) Minutes

The Annual General Meeting (AGM) was held on Thursday April 18, 2019 on campus at Victoria University of Wellington, New Zealand.

This meeting was held on Thursday April 18, 2019 on campus at Victoria University of Wellington, New Zealand


Chair: President Jenny Lewis

Minutes: Siobhan O’Sullivan.


  1. Minutes of the previous meeting.


There were no maters arising from the previous minutes. They were accepted by the meeting.

Sheets were passed around to recorded attendance (attached to the minutes). These indicated that 76 people were in attendance at the meeting.

There were no apologies for the meeting.


  1. President’s Report

Jenny Lewis presented her President’s Report to the meeting. Lewis listed her main achievements as:


  1. Announcements following the 2019 IRSPM Board meeting.

Lewis also reported that the IRSPM Board met on Monday. At that meeting, the following decisions were made:


  1. Elections

Regina Lenart-Gasinec has stepped down as Membership Secretary. Siobhan O’Sullivan has been co-opted into that role with a new title and focus. The Board thanked Regina for her service.

Other members completing their terms were Yijia Jing, Lars Tummers and Stephen Osborne, and they were all thanked for their service.

Congratulations were extended to Lihua Yang, Eva Thomann and Helen Sullivan, the new Board members.


  1. Conference Manager’s Report

Joris Voets delivered the report. He told the meeting that:

The 2018 Edinburgh conference had been the second biggest so far, with 620 people.

 The Board discussed the issues for improvement and have responses in the following ways:

For the 2018 conference it was agreed that IRSPM would get 25% of profits and absorb loss at the rate of 25% (up to a maximum of Euro 5,000). This worked well. We will keep offering this guarantee into the future.

We will continue with the fee waiver scheme. Last year we had 10 applicants from all over the world.

We will re-negotiate a contract with Ex Ordo, and try to include an app in the next package.


  1. Planning for future conference locations:

 The meeting was happy with the proposed locations.


  1. Treasurer’s report

 The treasurer’s report was delivered by Wouter Vandenabeele. It was reported that:


So far for 2019 the budget is tracking as predicted. We have not many additional memberships in the first quarter of this year.

For 2020, we expect 450 people to attend the conference in Finland. But that is probably conservative. We may have more as it is based in Europe. This could increase income and our budget.


  1. AOB

Jenny Lewis thanked the Board for the work in the past year. She also thanked Erik Hans Klijn and Stephen Osborne as past presidents, for advice and support in her first year as president.

Joris Voets noted that Wellington has been great and that we will formally thank the organisers at the conference dinner.