- The International Research Society for Public Management (IRSPM)
IRSPM will consist of public management and policy implementation scholars and researchers from different countries. This organization will have the status of a non-profit society to be registered under the laws of Switzerland.
To develop and support research about public management and public policy implementation amongst the international research community and to facilitate the creation and dissemination of new knowledge and understanding across this community. The primary focus of IRSPM will be the research community.
The Society will achieve its mission by accomplishing the following objectives:
- Creating and supporting an international network of researchers in the areas of public management and public policy implementation that emphasizes multi-disciplinary and inter-disciplinary research
- Wherever possible, encouraging and supporting research, and especially cross-national and comparative research, that illuminates the nature of public management and public policy implementation in an international context
- Organising an annual conference to disseminate new research findings and theory about public management and public policy implementation
- Supporting the dissemination of these new research findings and theory both through the adopted journal of the Society (Public Management Review) and by establishing other publication and research dissemination processes (such as special editions of other journals, edited books, workshops, etc.)
- Facilitating the renewal of the international research community by supporting new and emerging researchers, and researchers from the developing and transitional nations, and by facilitating their introduction into the research community around public management and public policy implementation
- Pro-actively seeking out alliances (both one-off and on-going) with other national, regional and international scientific associations in order to further the mission of the Society
The first Annual General Meeting of the Society shall delegate power to the EB to pursue the successful achievement of these objectives.
The organization of IRSPM will consist of an elected Executive Board (EB) and individual members.
The affairs of IRSPM shall be governed by an Executive Board (EB) whose role will be to guide the strategic and operational policies and direction of the Society. As such it will manage, control, and direct all activities of the Society, including its committees, the disbursement of its funds, organization of international conferences as well as the determination and implementation of the Board’s decisions.
The EB of IRSPM will comprise the following twenty office bearers:
- North American region
- European region
- Asian region
- Australia & NZ region
- Africa region
- Latin American region
- Website portal manager
- Public Management Review Editorial Board Link
- Three dedicated Board members
- Research & publications
- Internation conference organizer
- Six 'at large' members
- The Executive Board shall meet from time to time at such place and at such times as the Executive Board may determine but at least one meeting shall be held in each twelve month period of the calendar year.
- One half of the Members of the Executive Board from time to time shall constitute a quorum for the transaction of the business of a meeting of the Executive Board.
- A meeting of the Executive Board shall be deemed to have been held where a quorum of Members was present in person and/or by teleconference (provided that a quorum of Members were in communication either by person and/or teleconference for the duration of the meeting).
- Additional meetings of the Executive Board may be convened by the President or by any three Executive Board Members.
- Oral or written notice of a meeting of the Executive Board must be given by the Secretary to each Executive Board Member at least 7 days (or such other period as may be unanimously agreed on by the Executive Board Members) before the time appointed for the holding of the meeting.
- No business is to be transacted by the Executive Board unless a quorum is present and if, within half an hour of the time appointed for the meeting, a quorum is not present, the meeting is to stand adjourned to another time.
- If at the adjourned meeting a quorum is not present within half an hour of the time appointed for the meeting, those present may make any decisions necessary to ensure the continuation of the Society until the next AGM, at which meeting those decisions shall be reported.
- At a meeting of the Executive Board, the President or, in the President's absence, the President Elect is to preside; or if the President and the President Elect are absent or unwilling to act, such one of the remaining Members of the Executive Board as may be chosen by the Members present at the meeting is to preside.
- Questions arising at a meeting of the Executive Board or of any committee appointed by the Executive Board are to be determined by a majority of the votes of the Executive Board Members or committee members present at the meeting in person or by tele-conference communication.
- Each Member present at a meeting of the Executive Board and each member of any committee of the Board (including the person presiding at the meeting) is entitled to one vote but, in the event of an equality of votes on any question, the person presiding may exercise a second or casting vote.
- Any act or thing done or suffered, or purporting to have been done or suffered, by the Executive Board or by a committee appointed by the Executive Board, is valid and effectual despite any defect that may afterwards be discovered in the appointment or qualification of any Executive Board Member or committee of the Board.
The President of IRSPM shall be the Chairperson of the Society and will be primarily responsible for the strategic direction of the Society, in conjunction with the EB. The President may also carry out other duties assigned by the EB and/or enumerated in the bylaws. The President calls and presides at meetings of the Society and will delegate appropriately in his/her absence to one of the Vice-Presidents of the Society.
The President will ensure that all reporting responsibilities of the other EB members are performed in accordance with Bylaws; and will at all times seek to promote the welfare of the Society.
- Vice-Presidents will assist the President in the execution of the policies and related matters of the Society and will suggest the implementation strategies. They will promote and coordinate the activities of IRSPM in their respective continents/regions and will explore and encourage potential members of the society. They will also explore the possibilities of sponsorships and other contributions for the financial health of IRSPM. They will also be involved in the organization of the annual international conference.
- The Secretary shall be responsible for the legal registration of the Society and for the on-going review of its constitution; shall keep minutes of all annual meetings of the Society and any meetings of the EB; shall keep records of all business transacted by the Society; and shall carry out all other duties assigned by the President, EB and/or enumerated in the Bylaws. S/he shall be responsible for ensuring that all elections for membership of the EB are held on time and according to the correct procedure.
- The Treasurer shall be responsible for the financial resources of the Society, shall make reports to the membership regarding the financial status of the Society; and shall carry out all other duties assigned by the President, EB and/or enumerated in the Bylaws. S/he shall recommend action by the EB for fundraising and to secure sponsorship for its various activities. The Treasurer shall
- ensure that reminders are sent out to the members of the Society about the payment of their membership fees, and send the receipts to the members,
- liaise with the bank (s) in which the Society funds will be maintained
- disburse payments for authorized purposes,
- maintain appropriate financial records,
- arrange for the annual audit, and
- prepare any tax reports, as appropriate.
The Treasurer shall provide the statement of annual accounts to the President and other members of the EB and also to the AGM of the Society.
- The Communications Secretary shall establish, maintain and update a communications strategy for the Society that includes a website, social media, and newsletter presence. This officer shall be responsible for recommending a communications strategy in line with the policies and guidelines established by the EB, and for carrying out the decisions of the EB about this strategy.
- The Link-person to Public Management Review (PMR) shall be a member both of the EB of IRSPM and of the Editorial Board of PMR. S/he shall be responsible for liaison between both bodies and for ensuring that PMR contributes to the mission and objectives of IRSPM.
- The Membership Board member shall have responsibility for maintaining the membership list and records of the Society, in line with any relevant data protection legislation of the country within which the Society is registered. S/he shall also have responsibility for recommending a membership recruitment strategy to the EB and for carrying out the decisions of the EB about this strategy. The International Conference Organiser shall have responsibility for organizing the annual conference of IRSPM. S/he shall ensure that the EB selects an appropriate venue for each conference and s/he shall have responsibility for coordinating the programme of this conference and for liaising with the local hosts about the organization of the conference.
- The ‘at large’ EB members will be active members of the Society who will participate in various committees to be formed by the President and/or the EB from time to time in the interest of the Society. These members will assist in the promotional activities of the Society. They may be asked to develop and support specialist interest groups within IRSPM. The precise roles and functions of the ‘at large’ EB members will be determined by the EB in the first instance, to be confirmed at a subsequent AGM of the Society.
- The Treasurer shall ensure that the Board members are suitably indemnified against criminal or civil legal and/or financial action as a result of the operation of the Society, provided always that they have acted in good faith.
- Provided that they always act in good faith, members of the EB shall have the following powers: to raise funds for the Society and to buy, sell or borrow for it, in line with Swiss legislation; to cooperate with any other relevant bodies in pursuit of the mission and objectives of the Society; to operate one or more bank accounts for the Society, in line with the relevant national legislation; and to set aside income as a reserve against future possible expenditure.
- No member of the EB shall receive payment for their work for the Society. However, reasonable expenses may be reimbursed provided that prior agreement to this arrangement is obtained from the Treasurer of the Society and that full receipts are provided against any such expenses.
- The members of the Society shall meet at an annual general meeting (AGM) which will take place at the annual international conference of IRSPM. All those attending the conference must be members of good standing at the time of attendance. All members of IRSPM shall be notified of the dates of the AGM, or any extraordinary meeting, not more than sixty days and not less than ten days before that meeting. The presence of twenty five members in good standing of IRSPM shall constitute a quorum for any AGM. In the case of an extraordinary meeting this notice shall also state the purpose for which the meeting is being called.
- The Secretary of the Society will be responsible for preparing the agenda of the AGM or of any extraordinary meeting. S/he will prepare and keep all the minutes of the Society, including of the AGM. The minutes of the EB shall be available to the general membership of Society through posting on the website.
- Provisions in the Constitution and/or By-Laws of IRSPM may be repealed or amended by a proposal approved by a majority of the Society members attending an AGM. At least two-thirds of those members attending that AGM must give their consent for the purpose of considering the proposed repeal or amendment of any By-Law at that annual general meeting.
- The presence of a majority of EB members shall constitute a quorum for the transaction of EB business at any meeting. The EB may meet with less than a majority of members but any decisions taken must be validated at a subsequent quorate EB meeting before they are enacted. For this purpose, attendance through a teleconference or similar link may constitute attendance at the EB meeting
- The Society members attending the AGM shall have responsibility for approving, by a simple majority, the annual report of the President and the EB, the financial statement and auditors report, and the report of the Secretary of the EB on any elections held in the previous year.
- An extraordinary general meeting may be requested by petition from a minimum of 20% of the members in good standing of the Society at any one time. Once such a petition is received by the EB Secretary the EB must call such a meeting within ninety days.
- A question arising at any general meeting of the Society is to be determined on a show of hands and, unless before or on the declaration of the show of hands a poll is demanded, a declaration by the chairperson that a resolution has, on a show of hands, been carried or carried unanimously or carried by a particular majority or lost, is evidence of the fact, without proof, of the number or proportion of the votes recorded in favour of, or against that resolution.
- At a general meeting of the Society, a poll may be demanded by the chairperson or by at least three Members present in person or by proxy at the meeting.
- If a poll is demanded at a general meeting, the poll must be taken:
(a) immediately in the case of a poll which relates to the election of the chairperson of the meeting or to the question of an adjournment; or
(b) in any other case, in such manner and at such time before the close of the meeting as the chairperson directs, and the resolution of the poll on the matter is taken to be the resolution of the meeting on that matter.
- The chairperson of a general meeting at which a quorum is present may, with the consent of the majority of Members present at the meeting, adjourn the meeting from time to time and place to place, but no business is to be transacted at an adjourned meeting other than the business left unfinished at the meeting at which the adjournment took place.
- If a general meeting is adjourned, the Secretary must give written or oral notice of the adjourned meeting to each Member stating the place, date and time of the meeting and the nature of the business to be transacted at the meeting.